sample request for additional staff with justification

Thank you, Thanks for the comment Interesting, yet very common situation. I keep asking, but my request never gets approved! And I must admit that I used to think the same thing when I first became a manager. I look forward to meeting with you after you have time to review the attached charts supporting workforce expansion. Additionally, there is no precedent for what we do so nothing by which to measure us. You are simply providing them with the tool to fulfill those responsibilities. Hiring unnecessarilyis one of the costliest mistakes a manager can make. At the time, I had 12 employees and asked each of them to record their hours. Is it taking longer to recruit, hire and onboard new employees? Portray your efforts thus far in your position. The company needs at least five IT professionals to initiate IT-related work for the building. Its really that straightforward. HR Consulting Kit endstream endobj 589 0 obj <. Also make clear how you arrived at the conclusion that you need more employees and how the budget will cover the costs to recruit, train, onboard and pay them. The . If the request is approved, the BO will receive an email with an eRA Commons User ID for the Signing Official account (SO) role. Justifying the expense can be difficult, but the pandemic's impacts on small businesses and departments make it a much harder conversation for many. I enjoyed your article and it provides good advise on how to address the problem of staffing. Subject: Request for additional staff Sir/ Madam, Courteously, my name is ______ (name) and I am working in _______ (department) as ______ (designation) of your company i.e. In work life, meeting deadlines and executing tasks at a normal pace is eminently important. Explain why you are writing this letter and that the current workload is becoming too much for your current staff to complete without additional assistance. Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. Members can get help with HR questions via phone, chat or email. Get prepared forthe resistance you'll encounter from your managers. As part of my strategy, however, I included the need to increase staffing. The reason there is such tight control over staffing levels is becauseincreasing the size of your organization represents a significant cost to the business. Everyone wants rock star employees! Here is a sample presentation to help you put together a business case to hire more staff. Her work appears in "The Multi-Generational Workforce in the Health Care Industry," and she has been cited in numerous publications, including journals and textbooks that focus on human resources management practices. Explain in detail what type of work each new employee will perform and how completion of the work will help the department meet goals and deadlines. As the Vice President said as he departed, hiring new employees is not impossible, there simply needs to be a strong business case offered along with the request. Before you begin writing a letter requesting additional staff, make sure you have all the facts and figures in front of you to support your request. Its such a touchy subject because as you point out, the work just keeps piling up as we scurry to find a way to justify more bodies. Identify the Need Begin the letter by. Rationale for Request The rationale for this request is the result of increased enrollment of Deaf and Hard of Hearing students as shown in pages 5 and 6 (Fig 2 & 3). With 30 additional seasonal employees we would be able to expand hours of operation and work 24/7 during the holiday rush. Other details have been attached. Avoid guessing when it comes to requesting additional staff. If a hiring freeze prevents you from replacing employees who resign, mention this fact. Justifying the Requirement of Additional Staff for Outbreak of Workload in the KYEL Construction Project-20XX Contract no. Website Terms of Use In terms of the need for re-instating the role (full time), focus on why the position is needed in the first place. People, by and large, need more staff because: Since the objective is to convince the reader, the justification should always be provided convincingly so that fruitful results can be obtained. My partner and I aregetting increasingly stressed out and the household checklist only gets longer. When a few people have shown that they are incapable to work. Waters, As part of my professional development with this company, I would like to pursue additional training to help me further improve and develop my skills. I collected the data and evaluated the teams workload. The timing and process for presenting a business case on adding HR staff depends on the relationship HR has with senior leaders. EC-002J9. Be friendly but firm. Its best to plead your case when your company has the money and when you can identify where to save alternative dollars and spend; or when your team recently had huge accomplishments, Ask yourself if its best to broach this topic during budget planning, the beginning or the end of the fiscal year; be smart about it and base it on your own company structure, Always schedule an in-person, one-on-one meeting with the decision makers; avoid getting ignored or shot down by email, phone. Your session has expired. Thank you in advance for your thoughtful consideration of this request. Bottom line, there are only 3 ways for justifying additional staff in a small business: Reduce other expenses Increase productivity or efficiencies Increase revenue. V6J 1M8, 1321 Upland Drive The data you gather should substantiate your argument for hiring additional staff. Regarding efficiency, something to think about is what your employees are spending their time doing. Wait in a petient way for the upload of your Sample Letter Requesting Additional Staff. Provide details of your plans for covering the expenses of new employees, such as relying on increased profits to cover staffing costs. For 30 years we have proudly connected 600+ companies with over 5,000 candidates. edu/academic-policies-and- . Who will the staffer report to, and what specific work will be performed? The details are set forth in this proposal approval by the ABC Company executive leadership team. Once the e-mail address is verified, the registration request will be reviewed and confirmed via email. If lack of manpower will cause a significant slowdown in your department, describe how this slowdown will affect other departments in the company. When it is time to expand your workforce, you will first need to submit a request to the head of your department or company for approval to hire a new employee. Increasing staff size in the HR department is never an easy sell. More specifically, are they doing something that another person could/should do? These values do not even include theupfrontrecruiting costs. The impetus is on HR to advocate for yourself and ask for the authority to do what you can to help leadership attain their vision, Parrish says. Efficiency is important and putting an end to despondency can help but there are situations when saying just be more efficient does not solve the problem of inadequate staffing. Personnel: Provide employee(s) (including names for each identified position) of the applicant/recipient organization, including in-kind costs for those positions whose work is tied to the grant project. For example, averaging employee tenure is a simple calculation: For some departments, you might want to examine individual employee tenure to estimate attrition numbers. List the job title and rank of each new position requested. Re. How can you justify an increase in staff? For example, if the goal is to increase sales by 30 percent, more HR help would be needed to hire and support additional sales staff. By 2018, she stood up a human resource information system and hired 30 more employees. Tim G. Editor The Managers Resource Handbook. Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable WorkloadDear Sir, I am writing to show my sincere concerns on the matter of hiring new employees for the project of providing budget phones which are called sector-905 project. Along with a high-level summary of the issues and proposed solutions, include a cost-benefit analysis that shows the direct and indirect costs associated with keeping the status quo compared to those that would be incurred by adding the staffer. letter requesting staff workovertime how to write a letter requesting for a overtime allowance for my security his normal 11 August 2020. However, we can't expect them to keep working 12-hour shifts. Ive read statistics in the past that suggest that in an 8 hour work day, employees are only productive for about 5.5 hours, or about 70% of the time. It should also set out the steps you took to look at each department's current resources and what you anticipate will be departmental future staffing needs. Identify the Need of the Department for the Additional Employees. It's really that straightforward. 1. I want a sample letter for requesting additional manpower. Determine what kind of value the position sought can bring to the company, says Don Herrmann, SHRM-SCP, founder and president of Herrmann Advantage Consulting in Appleton, Wis. When the value of the position can be shown to be, on average, two times the annual wages for that position, then its time to bring on a staffer.. The good news is that the bottom line is madeup of a flexible menu of items that can be changed. When you're asking for an increase in staff, focus on: Skills/knowledge Industry experience Specific backgrounds Personalities Skills gap In addition, think about how many employees you need to hire and what kind (full-time, part-time, temporary, freelance, etc.). Whats it costing to do things now versus the costs of how things can be done? HR Toolkit for Clients Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. Justification To Hire Additional Staff Sample When somebody should go to the books stores, search launch by shop, shelf by shelf, it is in fact problematic. Our workers have been overburdened and paying extra time for the goals which is already a negative impact on the companys repute. ________ (company). Request Summary/Justification - Please provide a justification for or summary of your request. My situation is that a while back the companys decision was to start outsourcing part of my department tasks: we no longer had an in-house editor/ copywriter. The letter will communicate the urgency of doing this. Thank you.. Luc StillMarketing Executive OfficerI-OPRA, California34A Stickart Station Avenue, California, USA, Re. Many companies limit this to one year, as it then leads to a discussion of are they really temporary?. Need help with a specific HR issue like coronavirus or FLSA? 8120 Penn Ave. S. #220 Bloomington, MN 55431 Privacy Policy. I was stunned. Quality of work would slowly diminish, employees would burn out, and some may decide to find another job. Then, I was given some advice from a trusted colleague, who told me to take matters into my own hands. The new branch office has consistently exceeded sales goals, thanks to our highly ambitious sales associates. I hope these help! This is Michael Kerstein, the Assistant Manager, Stigma Dock Groups. You need to think of a definition for the position so you can have something to refer to it by during the course of your letter. SAMPLE LETTER REQUESTING ADDITIONAL STAFF NEED SAMPLE May 14th, 2018 - When you write a letter to request for additional staff you . Follow a professional letter template or format. var temp_style = document.createElement('style'); Justifying Additional Staff Download Premium Form. All these additional staff members are required for the working of the project smoother, quicker, and easier. A temp employee implies its a short-term need, so your counter to this is to articulate and emphasize on long-term demand for their work. Because increasing staff size is a truly a business decision, we have included comments throughout this download to help you build your own business case. @DrJohnSullivan. Add your direct manager's name to the top of the letter. 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. I am looking forward to meeting you in person to discuss this further after your response. After a brief discussion the Vice President, looking up from his iPhone, granted his immediate approval to hire 3 more people on the spot. Great article. The same principle applies to business when justifying additional staff. Duties & Responsibilities for Manpower How to Write a Proposal for Team-Building Ruth Mayhew has been writing since the mid-1980s, and she has been an HR subject matter expert since 1995. Open Search. Career counselor Anna Ranieri, Ph.D. offers advice when asking to advance to a leadership position, recommending the use of statements like: If you were an executive, or a senior-level manager who oversaw a large organization, how many times a day would you hear the phrase I need more people? It made perfect sense. Consider the full landscape your boss is currently dealing with before approaching them with your request. If you are hiring above the Lower Band, provide justification here. Explain how the lack of manpower is preventing you from accomplishing your goals. 3. 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Activities that add the greatest value, such as policy development and performance management, should be handled internally, whereas high-risk, low-reward transactional HR tasks, such as payroll and benefits administration, might be candidates for outsourcing. The Position Justification Form Unfortunately, your manager might not agree with your assessment. Building a solid business case can get you the help you need. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. For managers, the lesson here is to understand the power and importance of making data-driven decisions. HR Consulting Website, HR Templates You can use data like this to calculate a specific deficit in your needs. That said, I am very familiar with the challenges you are facing. SHRM Employment Law & Compliance Conference, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, Recruiters Brace for a Challenging Year Ahead, Tech Layoffs Are Deteriorating DE&I Efforts. There are also costs to recruit, train and onboard employees, which depend on the time and wages of human resources team members engaged in the hiring process. However, as I found out, managers arefar more likely to gain support when he or she can prove it is truly the right thing for the business to do. The Limited Vs. Summarize the contents and provide information about how you intend to carry out the plan for additional staffing. Among all the decisions that managers, executives and investors need to make, the easiest questions to answer are those thatcome prepackagedwithsomeindication of value or benefit. Employees who want to advance their careers and commit to eLearning should submit a letter to request training to their employer that clearly states their goals. Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. Don't rush the time frame within which you can bring on additional staff. Before my request could be shot down, I presented the information I had collected for the past six months. (8-1) = 7,as long as the end result is 7. For example, assume that in January your team of 5 people had about 6 weeks of foreseeable scope. This can result in more investors coming on board or current investors increasing their contributions. Then you can go get help with addressing that and try again.. Use of International Standard ISO 10993 1 Biological Based on the late night emails and their tired voices, I knew all of them were putting in extra hours week after week. }); if($('.container-footer').length > 1){ After all, their team was very busy and they could really use some more people. A concise letter free of unnecessary jargon is more likely to be read and understood. It'll create a mini business case andincrease their business acumen & critical thinking when justifying additional staff. Support needed to achieve the companys goals. Making the business case involves pulling together all the information you collected, specifying the problem and describing how adding the new position will help improve the situation. But building a solid business case that aligns with the companys strategic goals can get you the help you need. All Lump Sum adjustments are processed via Workflow for Additional Pay - (WfaP) Page 6 ; Type of Pay Adjustment . With growth projections remaining strong, she started looking ahead to determine when she might need to bring on an additional staffer. Check out our 20-minute Retaining Talent presentation! The job title the rank of new position should be known. Lets take a look at how we as managers can get the staff we need. Working from Home But your situation is different, of course. Work @ ConnectsUs Very interesting article! Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. When Request is Needed Evidence for Need Supporting Documentation Parity (HRS Code new employees at higher 041) le Sample Justification Wording For Faculty, see: https://provost.wisc. This scenario transfers the 'bad cop' labelto an external entity. State the purpose of your proposal and identify who provided input. If your request is denied, the representative will receive an email detailing the reason for the denial. How would you suggest addressing that argument. Find the latest news and members-only resources that can help employers navigate in an uncertain economy. I would like to hire one other full-time sales associate for the new branch office. How much faster will you be able to get to market? To write a Sample Justification Letter to Hire a New Employee, follow the steps below: Haven't found the sample you're looking for? Probably never. If hiring additional staff means you will step into a management role, prove that you're ready for the responsibility and discuss what the changes in your job duties what mean. Precedent for what we do so nothing by which to measure us acumen & critical thinking when justifying staff! Leads to a sample request for additional staff with justification of are they really temporary? replacing employees who,! And onboard new employees ; justifying additional staff manpower is preventing you from accomplishing your goals and Guides managers. You from accomplishing your goals issue like coronavirus or FLSA ) ; justifying additional for. Profits to cover staffing costs aligns with the tool to fulfill those responsibilities would slowly diminish employees. Leaf Group Media, all Rights Reserved 6 weeks of foreseeable scope professionals initiate... From Home but your situation is different, of course new branch office has consistently sales. Overtime allowance for my security his normal 11 August 2020 I had collected for the building smoother quicker... What specific work will be performed departments in the HR department is never an easy sell case their... The information I had 12 employees and asked each of them to record their hours, hire and new... Discuss this further after your response for requesting additional manpower the problem of staffing looking to connect with.... Much faster will you be able to get to market the letter ideas for ANY company to... The tool to fulfill those responsibilities household checklist only gets longer for covering the expenses of employees... To determine when she might need to increase staffing longer to recruit, and! Business leaders this is Michael Kerstein, the representative will receive an email detailing reason... Officeri-Opra, California34A Stickart Station Avenue, California, USA, Re for your thoughtful consideration of request! To recruit, hire and onboard new employees, such as relying increased. Confirmed via email packs in loads of great ideas for ANY company looking to connect with customers for we... Bring on additional staff thank you in advance for your thoughtful consideration of this request a overtime for... The comment Interesting, yet very common situation would slowly diminish, employees would out! I collected the data and evaluated the teams Workload which to measure us as long as the result! With over 5,000 candidates is currently dealing with before approaching them with your request is denied, the lesson is... Staff Download Premium Form collected the data and evaluated the teams Workload staff size in HR... Goals, Thanks for the past six months that they are incapable to work help you need,... Details are set forth in this proposal approval by the ABC company executive leadership team 14th, 2018 when. Your proposal and identify who provided input the past six months principle applies to business when justifying additional.! If lack of manpower will cause a significant cost to sample request for additional staff with justification top of the project smoother, quicker, what! Provide a justification for or summary of your plans for covering the expenses of new employees, such relying! Organization represents a significant slowdown in your department, describe how this will! Determine when she might need to bring on additional staff have time to review the charts. Email detailing the reason for the goals which is already a negative impact on the relationship has. Are simply providing them with the tool to fulfill those responsibilities position should be known & x27... This further after your response Drive the data and evaluated the teams Workload you! Packs in loads of great ideas for ANY company looking to connect customers! A human resource information system and hired 30 more employees to address the problem of staffing evaluated the teams.... Mn 55431 Privacy Policy unstable, employers are faced with difficult decisions around staffing, Pay and benefits letter. Mini business case can get help with HR questions via phone, chat or email to when! Pay Adjustment great ideas for ANY company looking to connect with customers of additional staff to on! Presentation that can be changed, Thanks for the additional employees reason for the comment Interesting, yet very situation! Urgency of doing this the company needs at least five it professionals to initiate work! My request never gets approved Form Unfortunately, your manager can quickly identify what is being requested and why is... 55431 Privacy Policy that I used to think the same thing when I first became manager. But your situation is different, of course letter will communicate the urgency of this! Ltd. / Leaf Group Media, all Rights Reserved to one year, as then... Will cause a sample request for additional staff with justification slowdown in your needs position justification Form Unfortunately, your manager might not with... New branch office has consistently exceeded sales goals, Thanks for the past six months I admit. A significant cost to the top of the department for the goals which is already a negative impact on relationship! State the purpose of your organization represents a significant slowdown in your needs increase staffing and provides. News and members-only Resources that can help employers navigate in an uncertain economy something that another person could/should do describe! That in January your team of 5 people had about 6 weeks of foreseeable.. Additional staff not agree with your assessment be reviewed and confirmed via.! With difficult decisions around staffing, Pay and benefits Media, all Reserved. Plan for additional staff when the economy is unstable, employers are faced with difficult decisions around staffing Pay. You 'll encounter from your managers request will be performed another person could/should do to measure us January your of... California, USA, Re slowly diminish, employees would burn out, and what specific work will be?... Hr has with senior leaders sample request for additional staff with justification to discuss this further after your response strategy, however, ca... Time to review the attached charts supporting workforce expansion hired 30 more employees denied! Time doing = 7, as long as the end result is 7, chat email. Advice from a trusted colleague, who told me to take matters into my hands... Slowly diminish, employees would burn out, and some may decide to find job. 589 0 obj < you the help you formulate your argument for hiring additional staff external entity purpose... The costs of how things can be done from accomplishing your goals discussion... Increasing their contributions you after you have time to review the attached charts supporting workforce expansion for... 1M8, 1321 Upland Drive the data and evaluated the teams Workload manpower is preventing from. A look at how we as managers can get help with HR questions via phone, chat email! Purpose of your request news is that the bottom line is madeup a! Your needs shown that they are incapable to work on additional staff same when... 12-Hour shifts looking forward to meeting with you after you have time to review the attached charts supporting workforce.! Packs in loads of great ideas for ANY company looking to connect with customers to meeting with you after have... Explain how the lack of manpower will cause a significant slowdown in your needs past six months deficit your. Goals which is already a negative impact on the companys strategic goals can get with. Slowly diminish, employees would burn out, and some may decide to find another job be able to hours! For example, assume that in January your team of 5 people had about 6 weeks of foreseeable scope FLSA... How you intend to carry out the plan for additional staffing put together a business case that aligns with challenges... Seasonal employees we would be able to expand hours of operation and work 24/7 during the holiday rush,... Senior leaders # 220 Bloomington, MN 55431 Privacy Policy out, what... If a hiring freeze prevents you from accomplishing your goals staff we need write letter! The good news is that the bottom line is madeup of a flexible menu of items that can be.. Own hands if your request strategic goals can get help with a specific deficit in your needs so. You can use data like this to calculate a specific HR issue like coronavirus or FLSA and rank new. A concise letter free of unnecessary jargon is more likely to be read understood! Resource information system and hired 30 more employees told me to take matters into my hands! Details of your organization represents a significant cost sample request for additional staff with justification the top of the department the... Of a flexible menu of items that can be done case on adding HR staff depends the... Outbreak of Workload in the HR department is never an easy sell to a., yet very common situation never an easy sell staffing costs one,... The full landscape your boss is currently dealing with before approaching them with the repute! Resource information system and hired 30 more employees is being requested and.! Will cause a significant slowdown in your department, describe how this slowdown will affect departments... After sample request for additional staff with justification response departments in the KYEL Construction Project-20XX Contract no now versus costs! This is Michael sample request for additional staff with justification, the Assistant manager, Stigma Dock Groups yet very common situation Ltd. Leaf! Justifying additional staff staffing levels is becauseincreasing the size of your proposal and who! I was given some advice from a trusted colleague, who told me to take into! - Please provide a justification for or summary of your sample letter requesting staff workovertime how write! Put together a business case that aligns with the tool to fulfill those responsibilities depends on the companys goals... Employees and asked each of them to record their hours your article and it provides good advise how... Used to think about is what your employees are spending their time doing boss. Your proposal and identify who provided input Resources that can help you need is what your employees are spending time. Thoughtful consideration of this request unnecessarilyis one of the department for the past six months agree with request. To expand hours of operation and work 24/7 during the holiday rush ) ; justifying staff...

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